Automotive Dealership/OEM Storage Hub Retrieval System

The Automotive dealerships and OEMs require JIT (just-in-time) arrival of vehicles into the selling plan-o-gram, ensuring “in-stock” position and allowing them to capture sales in an extremely competitive environment. Dealerships located in high density metropolitan areas such as New York City, Los Angeles and Miami have special needs for vehicle storage. The Exotrac Real Time Storage Hub and Retrieval Solution (SHRS) provides both dealers and OEMs the ability to store and track vehicles in multiple locations, equipping them with critical information in real time. Exotrac’s cloud based system becomes a repository of real-time data, documenting the movement and status of each vehicle in much the same manner as a warehouse management system (WMS) manages efficiency.

The storage hub environment may include multiple physical locations, and the Exotrac system follows the movement of the vehicle from the seaport or railroad yard through the various stages within the process: from stock-in (vin decoding and damage inspection), to bin location, to customization lanes (where vehicles are cleaned and kitted with add-ons) and the final processing into the trucks. The truck drivers scan the vehicle onto the truck, allowing the dealership to use the same android scanner for signature capture upon arrival. Dealerships and OEMs must be adaptable, allowing them to take advantage of every technological advancement. Exotrac allows them to visualize product in multiple locations, and produces reports on which they can depend. All at an economical price

Our automotive dealership and OEM customers realized:

  • Mutually beneficial operating relationships resulting from enhanced communication and real-time data visibility.
  • A storage hub and retrieval system that enables greater efficiency and reduced costs.
  • The ability to optimize scheduling, proactive planning and exception feedback.
  • A system that facilitates the decision-making process regarding vehicles that are coming off lease.
  • Visibility, status and condition of all trailers and containers within the 3PL campus.
  • Optimization of dealership square footage and plan-o-gram, positively impacting sales and profit margin.
  • Visibility, status and condition of all vehicles within multiple locations.
  • Return on investment delivered in months rather than years
  • Optimization of dealership square footage and plan-o-gram, positively impacting sales and profit margin.
  • No impact to the capital budget.
  • Better utilization of storage hub and dealership personnel, driving down labor expense.
  • Cloud-based technology that provides the ultimate in flexibility, requiring little or no dealership or OEM corporate IT involvement.
  • Reduced error rates from data entry.
  • Greater flexibility to adjust to changes in vehicle availability as well as end-of-year model seasonality.
  • Better space and attendant cost utilization within storage hubs and dealership sites.
  • A Web dashboard that provides instant access to data via computer, smart phone, tablet or any wireless device allowing instant reaction to exception situations.
  • Improved visibility, transparency, accountability and communication throughout the dealership and OEM network resulting from real-time data visibility.
Key Features of the Exotrac Real-Time Yard Management System
  • On demand dispatch move functionality for Yard Jockey operations.
  • FIFO (first-in-first-out) prioritization.
  • Know when orders are processed in real-time, improving compliance and inventory management.
  • Manage any type of shipment or load type including: prepaid, collect, LTL, TL, Container and parcel with exception tracking and reporting.
  • Expandable software design allows optimization of single or multiple site operations.
  • Seamless transition with corporate legacy systems, ERP, WMS, TMS and vendor supplier systems.
  • Real-time visibility of all assets, locations and transactions – 24/7/365.
  • Current processes are analyzed and reengineered to ensure optimum efficiency.
  • Utilization of the “local” terminology streamlines the training process and overall installation timeline by retaining as many points of familiarity as possible.
  • Flexible software platforms are 90% functional out of the box, with 10% tailored to operational needs.
  • Performance tracking and exception reporting on trailer arrival and departure, measuring carrier and drayage company compliance.
  • Dashboard metrics allow management to visualize yard activity and equipment placement, as well as detention and demurrage.
  • Know what is in each trailer or container, when it will arrive and what to do with it. when it arrives gives the ‘3PL’ team the optimum efficiency and improves the overall operational effectiveness.
  • The system is a verified management tool for managing vendor and supplier compliance accomplished through the automation of physical yard checks and simplified door plan management in gate and out gate, door cycle and transit between campus facilities in real-time.
  • Web portal allows customer, carrier, rail yard and port to view their respective trailer pool.
  • Key Performance Indicators analytics provide management reports necessary to drive process improvements.
Our customers are singing our praises

“ Exotrac provided us with the ability to store vehicles in multiple low cost locations with the control and security that we needed. Our dealerships were able to see the vehicles at every point in the process allowing the sales team to update their customers in real-time enhancing the experience in support of improved sales and increased margin ”