Enhance retail distribution through optimization with Yard Management Systems and fleet management systems to organize and plan with real time visibility.


Retail Distribution

Retailers require real-time data visibility that will enhance their ability to create operational excellence through optimization of their supply chain. Exotrac’s Real Time Yard Management Solution (YMS) creates a conduit through which all of the critical supply chain elements and systems (ERP, OMS, TMS and WMS) are connected. The yard operation becomes the focal point to command and control the flow of product and the attendant data into and out of the distribution center with real-time visibility, allowing our retail clients to proactively plan, organize and optimize their supply chain. The system ensures valid real-time information that is actionable, empowering the management and control team to resolve issues and mitigate risk with immediacy.

Clients receive real-time alerts regarding critical issues potentially impacting the viability of trailers and containers at their facilities. Exotrac can help reduce detention and demurrage costs almost immediately, by tracking arrivals and departures for live loads and by notifying carriers as soon as drop loads have been emptied. Clients can immediately tell which loads are on site, where they are, and how long they’ve been there – giving them the ability to work by FIFO rules or to adapt to process the exact product they need. The result is supply chain efficiency, cost reduction and high level customer experience at an economical price

Our retail customers realized:

  • Return on investment delivered in months rather than years.
  • No impact to the capital budget.
  • Better utilization of yard and distribution center personnel, driving down labor expense.
  • Higher inventory fill rates to retail stores.
  • Increased throughput within the distribution center by pre-planning door moves to optimize staffing and proximity.
  • An enhanced ability to cross-dock effectively, affecting FIFO (first-in-first-out) rules and WMS daily ‘wave’ plans.
  • Reduced overall handling costs.
  • Better yard utilization, reducing square footage needed to stage trailers and containers.
  • Increased throughput within the distribution center by pre-planning door moves to optimize staffing and proximity.
  • Improved time-to-market and immediacy of inventory to stores.
  • Cloud-based technology that provides the ultimate in flexibility, requiring little or no corporate IT involvement.
  • A significant reduction of detention and demurrage fees.
  • Reduced error rates during data entry.
  • Reduced expedited freight expense.
  • Greater flexibility to adjust to changes in volume, seasonality, and customer expectations.
  • A yard operation that performed as a conduit, effectively connecting the Yard Management Solution with the TMS and WMS, improving data visibility throughout the supply chain.
  • Reductions in overall transportation spending.
  • A Web dashboard that provides instant access to data via computer, smart phone, tablet or any wireless device – allowing instant reaction to exception situations.
  • Report cards based upon Key Performance Indicators (KPI’s), empowering both managers and executives to take immediate corrective action where necessary.
  • Improved visibility, transparency, accountability and communication throughout the supply chain resulting from real-time data visibility.
Key Features of the Exotrac Real-Time Yard Management System
  • On demand dispatch move functionality for Yard Jockey operations.
  • FIFO (first-in-first-out) prioritization.
  • Know when orders are processed in real-time, improving compliance and inventory management.
  • Manage any type of shipment or load type including: prepaid, collect, LTL, TL, Container and parcel with exception tracking and reporting.
  • Expandable software design allows optimization of single or multiple site operations.
  • Seamless transition with corporate legacy systems, ERP, WMS, TMS and vendor supplier systems.
  • Real-time visibility of all assets, locations and transactions – 24/7/365.
  • Current processes are analyzed and reengineered to ensure optimum efficiency.
  • Utilization of the “local” terminology streamlines the training process and overall installation timeline by retaining as many points of familiarity as possible.
  • Flexible software platforms are 90% functional out of the box, with 10% tailored to operational needs.
  • Performance tracking and exception reporting on trailer arrival and departure, measuring carrier and drayage company compliance.
  • Dashboard metrics allow management to visualize yard activity and equipment placement, as well as detention and demurrage.
  • Know what is in each trailer or container, when it will arrive and what to do with it. when it arrives gives the ‘3PL’ team the optimum efficiency and improves the overall operational effectiveness.
  • The system is a verified management tool for managing vendor and supplier compliance accomplished through the automation of physical yard checks and simplified door plan management in gate and out gate, door cycle and transit between campus facilities in real-time.
  • Web portal allows customer, carrier, rail yard and port to view their respective trailer pool.
  • Key Performance Indicators analytics provide management reports necessary to drive process improvements.
Our customers are singing our praises

“ Our experience with the Exotrac team was excellent and very collaborative. The solution they provided gave us visibility to all aspects of our supply chain, improving the overall supply chain effectiveness. They made us feel like we were their only customer! ”