Exotrac’s New State-of-the-Art Yard Management Software
Exotrac Yard Management System

Yard Management Software

Yard Management Software enables your customers to compete in highly volatile environments regardless of the industry. The rapid growth of technology has provided the American (and World) customer the ability to expect and demand speed within every enterprise value chain.

Our clients supply chain processes require flexibility and real time visibility of data and transactions throughout. This demand for connectivity extends to all facets of the value chain because predictability is the essence supporting efficient flow of information within the supply chain.

Our software, provides a central point of focus allowing the yard operation to become the command and control entity melding with the other important enterprise legacy systems to seamlessly manage the fluidity of the supply chain.

Decision-making becomes easier for the enterprise when they can see critical data in real time regardless of where the physical product is located. Our web-based software uses the cloud as the storage vehicle supporting the rapid transactional needs of our client base.

End-to-end supply chain visibility is ensured through the transmission of real time information through the web into mobile wireless devices. Exotrac’s Yard Management Software integrates effectively and seamlessly without the need for significant IT resources.

We can convert facilities to our software platform in weeks, rather than months because of the flexible architecture allowing the enterprise data from their legacy systems to be observed in real time enhancing the supply chain’s ability to react a comply with the ever-changing needs of their tech-savvy customers.

Benefits of Exotrac’s Yard Management Software


Our clients require agility within their supply chain operations to respond with immediacy to rapidly changing situations. Customer requirements necessitate seamless fluid information flow allowing the manufacturing or distribution team to proactively plan and orchestrate activity to ensure customer satisfaction.

Managers value a Yard Management Solution for the information they get about their operation. Each action in the yard populates an historical report, so managers are able to see what went on during any given time period and identify bottlenecks or opportunities for improvement. Carrier on time performance, yard jockey productivity report, door cycle time, and accrued detention rates are just some of what managers can find to analyze the productivity of their site and drive improvements.

Exotrac’s Yard Management Software supports its clients need to be agile enough to adjust operations when necessary to move product into position from wherever it is located to expedite the process. The visibility our software creates allows our clients the agility necessary to understand the status of products at every stage of the supply chain. Some of the benefits our clients achieve through the implementation of our software are as follows:

    • Many times inventory is not in the correct place for fluid processing. Exotrac’s software provides the client with visibility of trailer contents and location throughout the value chain. Our software provides instant access to information through the wireless devices keeping all management apprised of key information necessary to move inventory into the proper locations for expedited processing.


    • Our clients require the ability create efficient cross-docking mechanisms to allow immediate processing of critical shipments without physically placing the shipment into inventory. Our software. Our software allows these clients to scan the items into inventory and then move them directly to outbound positions eliminating handling and reduce costs all the while improving the service to the end user.


    • Damaged trailers and damaged product processing is frequently an issue for our clients. They require a software that allows them to rapidly document and notify vendors of damaged product. Damaged trailers also require similar notification to ensure that accountability of the damage is placed where it occurred. Exotrac’s Yard Management System employs wireless android devices with picture taking capability allowing damage of any type to be documented accompanied with an alert to the vendor responsible.
    • Exotrac’s software provides unprecedented visibility providing streams of actionable data allowing enterprise management to harness the data to predict and take action steps to mitigate lost time and inefficiency. Making adjustments proactively to anomalous situations is ensured by our software makes the yard operation the vital link in the supply chain.

Effective Yard Management Anytime, Anywhere.

Yms Lite

Affordability of Exotrac’s Yard Management Software

Exotrac’s Yard Management Software, is an affordable fee-based program that does not require access of the enterprise capital expenditure budget. Our team understands the economic pressures of today’s business environment.

We understand necessary our software is to producing efficiency within the supply chain so we create a scenario for our client’s conducive to return-on-investment in months rather than years. We work with our client’s and their budgetary constraints to create the best value added solution at the most economical cost.

Why Use Our Software?

Our clients are faced with the reality that whatever software they invest in today must be built on a flexible foundation allowing expansion and adaptation for future consideration within the enterprise. Exotrac’s cloud-based software combined with our leading-edge wireless technology supports the sustainability issues of our clients.

We understand their needs in terms of networking and interface, which is why our engineers designed software that is expandable supporting multiple platforms and enterprise legacy systems. We designed our systems to synchronize with the entire value chain dynamics matching the physical movement of data and transactions with the virtual to obtain the highest level of real time visibility. Decision-makers can be confident that Exotrac’s software will morph to the changing environment within their business.

Using our software you can manage and track all your trucks, cars and much more.

Yard Management Software and Omni-Channel Distribution

Since our applications have many customizable options, Exotrac has become the top choice of fortune 500 companies to help them solve issues they are having and progress with additive solutions going forward. Because we understand that every company has its own language and process, we have constructed our solution to adapt and morph to the client’s needs and we are able to work with any platform.

Our system works with any type of barcode nomenclature and RFID tags and piggy backs on what works best in the yard. Companies for whom we have provided solutions include major retailers, numerous manufacturing companies, food processing and distribution, and many 3PLs.

Any company that has multiple facilities where they move in, transfer, unload or load trucks can benefit from our yard management system (YMS). We provided a YMS system for one of our clients that connected the manufacturing processes with the yard and distribution facilities. For another client, we provided a YMS system for a very fast moving yard with 800 loads in and out per day.

Minimization of detention charges and optimization of yard efficiency provide the cost justification for the yard management system (YMS). We are focused on providing a rapid return on investment in months rather than years. We are flexible in that we will do a test or prototype location that may be a microcosm of the whole, and use that success to amplify the affect across the enterprise – creating value as additional sites are implemented.

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    There is a very short training window, usually no more than five days, resulting from the fact that we adapt our yard management system (YMS) to the current operation providing enhancement but keeping much of the continuity so that we can streamline the training process.

    Our main focus is to understand as much about what our clients are currently doing and what they need so that our YMS system can create the efficiency expected and to ensure that the cost savings are expedited, creating value of for the customer.

    The Yard Management System (YMS) becomes a data transfer conduit for the Warehouse Management System and Transportation Management System within the Distribution System. We improve the value chain by providing a connection between the various participants: the carriers, the various vendors, warehouse, import/export companies and all constituent groups thereby creating a high level of efficiency through the the Yard Management System.

    We essentially optimize the efficiency of the warehouse or distribution center as well as the hostlers and jockeys because we can preplan the movements within the yard to provide the utmost efficiency relative to warehouse and distribution center productivity facilitated by the efficiency generated in the yard and with the yard team. We know where everyone is, what they are doing and what they are going to do next.

    This provides ongoing efficiency that is lacking without an advanced yard management system. We maintain a history of each move and create performance reports examining the number of moves and every request made of the yard team.

    We have also become very innovative with the use of Android Technology with tablets as our vehicle to manage the arrival of trailers, security within the facility, over, short and damage, with all data maintained within the cloud – allowing us to make visible all of the key data, including photographs of damaged items and allowing the management to understand when the unit is emptied so that it can be repurposed as immediately as possible. The faster the trailers are turned the faster they can be reused by the carriers, creating efficiency for the carrier partners as well. All of this creates the spirit of partnership necessary for ongoing and sustainable relationships.

    We have the capability to combine every movement within the yard complex (this could mean a campus or could include multiple transportation entities and yards within proximity to one another). We also have the capability to age the container allowing us to prioritize and reduce or eliminate demurrage charges because we are focused on those that may fall into delinquency.

    We can do demos on line through web casts as and normally we work on site with the target company. We can achieve the return on investment quickly. Many times we work out a monthly charge for the system and hardware because that seems easier to manage within the budget of the corporate department with which we work. The monthly budget is many times more flexible than the major appropriations budget for fixed assets. The monthly fee rather than a large fee upfront is more palatable and many time easier to sell.

    Learn more about Exotrac

    Learn more about our yard management software